Do you start your days unplanned or frequently forget to-do important tasks?
Are you missing appointments and deadlines because you didn’t write them down and simply forgot to do them?
Are you stressed because you remember at the last minute important things need that need to be done?
If you are ready for a change and you want to stop this stress and end your last minute time chaos, let me show you how to start planning ahead using a weekly planner to schedule your time each week.
My planners (yes, I use 2 planners one for just for this blog and one for everything else) are a valuable tool I use every day to track plans, manage daily tasks, focus on my primary goal for the day. I frequently find if a forget to write something on my planner, it will be forgotten, I will have stress and chaos when I have to scramble to fix what I have forgotten. What about you?
My preferred planner is a weekly planner. I love being able to see the entire week at a glance. I know when I have meetings, appointments, important due dates, I see it all when I first look at my planner. I also know which days are extra busy and which ones are less busy.
When I use one page a day planner, I focus on the current day, and a frequently don’t look forward and then I forget reminders and tasks due later in the week and those days are too busy. Seeing the whole week at a glance works best for me.
How to Maximize Your Time with a Weekly Planner
Use Time Blocks for Required Activities and Goal Planning
When choosing a weekly planner, choose a planner with an hourly time schedule so you can set time blocks for your day. With hourly time scheduling, you first add your appointments, meetings, other times you have to be somewhere. Block the hour/hours needed for each.
Next, you start filling your daily tasks with the open hours. Maybe you have 2 hours in the morning open. You could complete one 2-hour task or 2 one hour tasks.
Another way to look at time blocking is to think about all the tasks you need to do in a week. Then, divide your time into 30-minute or 60-minute intervals (if you can focus longer use a 60-minute interval if you prefer a break sooner use the 30-minute interval).
Write a list of all your tasks, and decide how many time blocks each one will receive. If you have 6 main tasks to do a day, you would divide your time blocks for each task. For example, your daily tasks might include reading/responding to emails, preparing meals, homework with kids, bedtime routine, home clean-up, and prep for next day (i.e. make lunches, schedule, select clothes).
You decided all your time blocks would be 1 hour each. Here’s what your schedule might look like:
2 hours – 6:00 am to 8:00 am Get up, get dressed, take kids to school, drive to work.
9 hours – 8:00 am to 5:00 pm Work time (you can break down your work hours into more specific time blocks based on your work tasks). Use these hours to maximize the time you can work toward goals and task completion.
1 hour – 5:00 pm to 6:00 pm Drive home from work and prepare dinner
1 hour – 6:00 pm to 7:00 pm Dinner time and clean up
2 hours – 7:00 pm t0 9:00 pm Evening routine, homework, bath time, prepare for tomorrow
1 hour – 9:00 pm to 10:00 pm Relax and get ready for bed/go to sleep
For most of us, we will have set blocks that have to be done every day like in the mornings get up, get ready, take kids to school, and in the evenings too.
Depending on your goals and time you have available, you can add blocks of time to work on specific goals you have.
Plan Your Week By Adding You Must Do Tasks First
On Saturday or Sunday, sit down with your planner and write all your “must do” activities, appointments, and tasks for the next week first.
By adding your “must do” tasks and appointments you can see the big picture for your week. You have set the time for these tasks first.
Once you have your “must do” appointments in place, you can move to the tasks that will help you achieve your goals, start adding time for these tasks to your planner.
Don’t forget to use the small times and time slots that don’t seem significant. You will be surprised what you can get done even in just 30 focused minutes.
Always Keep Your Planner With You
Throughout the week, always keep your planner with you. Times will change. Schedules will need to be adjusted. New “must do” items will be added to your weekly requirements. You need to keep your planner with you at all times so you can make adjustments when needed.
Each time a change is made, review your planner. Make a note of the change and adjust your daily or weekly schedule as needed.
Life is fluid. Some tasks take longer than planned, others will get canceled, changed or added t0. Keep notes of all these changes in your planner and adjust your plan as needed.
Review at the End of Each Week
At the end of each week, I review the entire week. I check to see what I did complete and what is still pending. For all the pending items, I carry them forward to the next week so I don’t forget I need to still work on them.
Some tasks will take a long time so they will be carried over for several weeks. Some tasks and projects just take longer than expected so those also get carried over to the next week. I keep them on the on-going to-do list so I don’t forget to do them.
Easily plan all your daily and weekly activities with the 2019 Weekly Planner. This printable planner is designed for busy moms to organize their day through hourly planning. This planner comes with:
- Convenient 2-page per week printable spreads
- Hourly time scheduling to manage all your tasks and appointments
- A space for weekly to-do’s
- Yearly goal setting by month
- Month at a glance planning
- Weekly goals
- Weekly important reminders
- Journal pages
Get your 2019 Weekly Planner today and get your time organized.